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Several states have passed mandatory E-Verify laws that require businesses to confirm the work eligibility of all new hires using the federal electronic verification system. Employers that fail to follow these mandatory measures may be subject to serious sanctions.

This chart shows which states have mandatory E-Verify laws that apply to private employers and/or to state contractors and subcontractors. Some states’ statutes apply to all employers, while others have a narrower applicability. The chart also provides links to any applicable employee handbook statements that relate to an employer’s use of E-Verify.

E-Verify is the internet-based system, operated jointly by the federal Social Security Administration (SSA) and Department of Homeland Security’s U.S. Citizenship and Immigration Services (USCIS), that permits participating employers to electronically verify the employment eligibility of new hires through SSA and USCIS databases. Importantly, E-Verify supplements the I-9 process; it does not replace it and except for Federal Contractors, may not be used for existing employees.

Clients may choose to register themselves for free and process their own Form I-9s; however, DecisionHR is a “Designated Agent” already registered with E-Verify.  With DecisionHR there is no set-up or renewal fee; it’s just a simple $5.00 per employee billed to the client’s regular invoice.

To get started with DecisionHR, please reach out to 1.888.828.5511 and discuss with your assigned HR Business Partner.